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Privacy notice and cookies policy

  1. About Diversity Project
  2. Data controller
  3. Your rights over your data
  4. The information we collect about you
  5. Other web sites
  6. Cookies
  7. Future changes to this Privacy Policy

1) About Diversity Project

The purpose of the Diversity Project is to accelerate progress towards an inclusive culture in the investment profession. An inclusive culture across all levels supports more effective teamwork, gives wider perspectives, better investment decisions, better results for our clients and ultimately more sustainable businesses.

The Project spans the whole range of the profession: asset owners, fund managers, fund selectors, pension consultants, actuaries, trustees, wealth managers and the professional standards and trade bodies.

Registered address:

Camomile Court
23 Camomile Street
London EC3A 7LL

2) Data controller

Any personal data you provide to us is controlled by the Diversity Project.

If you have any queries about how we gather, and use your personal data then you can get in touch with our Data Protection Officer by email or post at:

[email protected]

Data Protection Officer,
Diversity Project

Camomile Court
23 Camomile Street
London EC3A 7LL

3) Your rights over your data

You have a number of rights over how the Diversity Project gathers and uses your personal data. These include:

  • being informed about the collection and use of your personal data (for example, in this privacy notice);
  • object to the processing of your personal data where the Diversity Project relies on legitimate interests as the legal basis for processing;
  • withdraw your consent for us to use your data at any time, where you have previously opted into our data processing;
  • ask us to amend any incorrect or incomplete data we hold about you;
  • ask us to delete your personal data where it is no longer necessary for us to use it, where there is no lawful basis for keeping it or if you have withdrawn consent;
  • ask us to restrict the personal data we use, where you have asked for it to be deleted or where you have objected to our use of it;
  • ask us to provide you (or another party) with some of the personal data we hold about you in a commonly used and structured electronic form, so it can be easily transferred;
  • request access to a copy of your data, alongside information on what personal data we use, who we share it with, why we use it, how long we keep it and whether it has been used for any automated decision making;
  • make a complaint to us about how we have used your personal data.

Please visit the Information Commissioner’s Office website to learn more about these rights.

If you would like to exercise any of these rights, please contact our Data Protection Officer by post or email at the address above. We will need to ask you to confirm your identity before we can deliver on a number of these rights.


If you believe that we have not complied with your data protection rights, you can complain to the Information Commissioner’s Office (the regulator for privacy / data protection legislation). The Information Commissioner’s Office (ICO) can be contacted at: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Tel: 0303 123 111

4) The information we collect about you

We may collect personal information from visitors to this web site using an online form, participation at events, the use of resources, and from emails containing your details.

What we do Why we do this Our legal basis How long do we keep this data? Who has access to your data/who do we share your data with?
Collect personal data from you when you have consented to receive ‘direct marketing’ information via email, such as the Diversity Project e-newsletter. The latter is sent twice a year. To deliver relevant information to you around the Diversity Project. Consent You can unsubscribe at any time. Mailchimp/ Stoneshot Marketing company (HT Financial Marketing) Website hosting company (Infobo)
Where you have consented to receive ‘direct marketing’ information via email, the Diversity Project may monitor whether you have opened the email and which links you have clicked on. This helps the Diversity Project understand levels of interest in our communications. Legitimate interest You can unsubscribe at any time. Mailchimp/ Stoneshot
Collect personal information when register as an individual volunteer, ambassador or corporate sponsor. We collect this personal information to enable us to contact and organise volunteers, ambassadors and the representatives of corporate sponsors. Legitimate interest We will delete your information if it is not used within 5 years. Website hosting company (Infobo) Marketing company (HT Financial Marketing)
Contact you in relation to any issues arising from a booking and attendance at a Diversity Project event. For example, to inform attendees of cancelled events. If you apply to attend a Diversity Project event, we could contact you to inform you about arrangements, collect feedback, and send follow up information after the event. Contract We will delete your information if it is not used within 5 years. Mailchimp/ Stoneshot Website hosting company (Infobo) Marketing company (HT Financial Marketing)

During the course of operations we may transfer your personal data to a service provider based outside of the European Economic Area (EEA). By submitting your personal data, you agree that the Diversity Project may transfer, store and process your information outside of the European Economic Area. We will require any service providers who process your personal data to keep it secure in accordance with the General Data Protection Regulations (GDPR) 2018.

5) Other web sites

This web site may contain links to other web sites. These are outside our control and are not covered by this Privacy Policy. If you access any other sites using the links provided by this site, the operators of these sites could collect information from you which will be used by them in accordance with their own privacy policy, which may differ from ours.

6) Cookies

Cookies are small files which are stored on a user's computer. They are designed to hold a small amount of data specific to a particular software client and website, and can be accessed either through the web server or the client computer. These cookies allow us to distinguish users – helping the site work properly - and to monitor the usage and health of the site. You can find out more about cookies at https://ico.org.uk/for-the-public/online/cookies/.

We use two types of cookie:

  • Session cookies: these are deleted once you finish browsing our website
  • Persistent cookies: these are stored on your computer after you have finished browsing our website, and can be used to recall your preferences the next time you visit.

Cookies used for website analytics and performance monitoring, and are a mixture of session and persistent cookies. They do not contain any personal information. For more information on these cookies see https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage.


If you continue to use our site, we presume that you are happy to receive any cookies. If not, most browsers will allow you to turn off cookies; to do this, check the “setting” or “help” menu in your browser. Please note, switching off cookies could affect site operation and you might not be able to access some parts of our site.

If you delete cookies relating to this site we will not remember information about you, including cookie preferences, and you will be seen as a first-time visitor when you return.

If you have any questions regarding this cookies policy, please email [email protected]
 

Name Description
_cfduid Used by the CloudFlare website security service to identify individual clients behind a shared IP address and apply security settings on a per-client basis. Allows CloudFlare to detect and block security threats while allowing genuine traffic through. It does not correspond to any user ID on a web application, and does not store any personally identifiable information. Expires after 1 year.
_ga Google Analytics cookie . This cookie is used to distinguish unique users by assigning a randomly generated number as a client identifier. It is included in each page request in a site and used to calculate visitor, session and campaign data for the sites analytics reports. Set to expire after 2 years.
_gat Google Analytics cookie. Used to throttle request rate. Set to expire after 1 minute.
_gid Google Analytics cookie. Used to distinguish users. Set to expire in 24 hours.
SESSxxxxx Set by the Drupal CMS that powers the site to track user sessions which will maintain the users state across page requests. For registered (admin) users only. Expires after the session
Webform The site CMS (Drupal) may set cookies when you use a form to contact the Diversity Project, used to remember selections for users. These will expire after a year.
YouTube This site uses YouTube to display videos. These videos are embedded onto this site, but YouTube may use cookies associated with their service.
Twitter This site uses a Twitter feed. This is embedded onto this site, but Twitter may use cookies associated with their service.

7) Future changes to this Privacy Policy

We regularly review our Privacy Policy. If we make any amendments, we will post the updated policy on this page.

This Privacy Policy was last updated on 25th May 2018. These changes are related to the GDPR regulations and how we handle your data and what we can and cannot do with it

Copyright © 2018 The Diversity Project - All Rights Reserved